MINIMUM CLUB REQUIREMENTS The playing programme Club Accreditation Standard Evidence Corresponding BGA documents or systems BGA System(s) for monitoring / supporting 1 Club coaching sessions 1 The club provides a coaching Gliding coaching is available for a minimum of 1 day programme for a minimum per week in 40 weeks of the year, utilising BGA number of hours and weeks in a approved coaching materials and records year to be determined on a sports specific basis. Club annual return Declaration Annual Return system BGA approved coaching materials 2 The club uses the skills awards and other BGA coaching resources to enhance its coaching and assessment programme Participants are coached to BGA managed national and internationally recognised skills awards Coaches (known as ‘Instructors’) are engaged in the BGA improvement and standardisation programme Participants are given the opportunity to enter BGA facilitated national coaching and assessment Club annual return BGA junior participant coaching and championship entry applications Other competition participation BGA and FAI badges Annual return system Competition entry system FAI and BGA International & National records programmes 3 The club provides suitable intra Participants are encouraged to enter the club ladder, and inter club competition National Ladder and interclub league competitions according to BGA guidelines. Club ladder National Ladder Interclub league data National Ladder Interclub league 4 The performer: coach ratio for coaching/training/instruction session is per BGA guidelines. Airborne coaching (‘Instruction’) takes place on a 1:1 Declaration basis. Other coaching takes place on a 1:6 basis BGA guidelines 5 The coaches responsible for the All coaches (Instructors) hold a current BGA rating programme are suitably qualified to BGA specified standards. List of coaches supplied with qualifications Club Annual Return Annual Return system Instructing & coaching structure as defined by BGA Laws & Rules Senior Regional Examiner & National Coach structure BGA Instructor handbook and other supporting materials 6 The coaches and volunteers All coaches (instructors) and operational team roles responsible for the programme are subject to club operational procedures have job descriptions with clear roles and responsibilities assigned. 7 The coaches (instructors) responsible for the programme hold professional indemnity and/or public liability insurance. 8 All coaching (instruction) and competition takes place at safe venues and uses safe equipment – to be specified by the NGB. Glider insurance policies (as required by BGA Laws and Rules) Club holds appropriate public liability insurance Supported with NGB managed top up contingency policy All coaching and instruction takes place in airworthy aircraft All activities (airborne and ground) are subject to BGA operational regulations and risk assessments Clear job descriptions published Copies supplied Details of how published Club Flying & Operations Rules Declaration Copies of certificates C of A Declaration Copies of relevant risk assessments carried out BGA Operational regulations BGA Laws & Rules BGA Operational regulations BGA Laws & Rules BGA Operational regulations BGA Laws & Rules C of A records BGA Regional safety Officer Structure BGA Safety Management System BGA Site Operations Manual BGA managed top up contingency policy The playing programme Club Accreditation Standard - evidence Corresponding BGA documents or systems BGA System for monitoring / supporting 2 Duty of care and child protection 1 The club has receipt of the NGB child protection policy and is working towards the procedures laid down (these will cover issues like CRB checks, sports specific guidance on contact issues). 2 At least two members of the club, one of whom must be a coach have attended child protection training. 3 The club has adopted codes of conduct for all coaches, officials and volunteers working with children and young people. 4 The club has access to first aid equipment at all coaching and competition sessions. Copy of club’s child protection policy or statement Copy of committee minutes adopting the policy Policy signed and dated by Chairperson and other relevant officials CRB certificates checked and dated Copies of certificates of attendance on courses; CPSU, Sportscoach UK, or NSPCC. Where certificates are unavailable a letter from the course organiser or confirmation from ScUK business support centre Codes of conduct documents published within club as clear terms of reference Copy of risk assessment in paper work (from Section 1:8) BGA CPO BGA CPO 5 The club has emergency procedures for dealing with serious injuries/accidents, including ensuring contact through telephone/ radio to emergency services. Copy of club’s procedures Details of how communicated to club personnel Copy of facility procedures if different from clubs Ensure links between club and facility procedures BGA Site Operations Manual sets out emergency procedures (best practise) 6 The club has the contact details of parents/carers and emergency/alternative contacts. 7 The club has information on any medical conditions of its junior members and informs coaches on a need to know basis. Copy of club database Copies of membership forms Details of how information collected and who has access to it Copy of club database Copies of membership forms Details of how information collected and who has access to it. The playing programme 3 Sports equity and ethics 1 The club has an open/non- discriminatory constitution. 2 The club has adopted an equal opportunities/sports equity policy. 3 One member of the club has attended a Running Sport A Club for All workshop. 4 One Instructor has attended a sports coach UK Equity in your coaching workshop 5 The club has codes of conduct for parents/carers and other supporters. 6 The club has a set of rules for junior members. Club Accreditation Standard - evidence Copy of club constitution which must be signed and dated Constitution must have a statement in relation to open membership Copy of Equity policy or statement Details of how communicated to club personnel Other documents which refer to policy Copy of committee minutes adopting policy Policy signed and dated by club chairperson and other relevant officials Copies of certificates of attendance Where certificates are unavailable a letter or confirmation from Running Sport is acceptable Copies of certificates of attendance Where certificates are unavailable a letter or confirmation from Running Sport is acceptable Copy of codes of conduct Details of how communicated to parents/carers Copy of committee minutes adopting codes Copy of junior codes of conduct Details of how communicated to parents/carers Copy of committee minutes adopting codes Remarks Recommend BWB CASC model The playing programme Club Accreditation Standard - evidence 4 Club management 1 The club is affiliated to the BGA. 2 The club has public liability insurance The Club’s Articles of Association ? Copy of current membership certificate (if yes, then requires creating). Copy of current Certificate of liability Declaration 3 The club has a specific membership category and pricing policy for junior members Relevant club documentation Membership forms Copy of pricing details 4 The club communicates regularly with parents/carers. Club’s Annual Return Examples of communication e.g., letters newsletters, website, new members’ pack Verbal communication - provide details of how often contact made and what information Feedback forms 5 The club has a junior/ volunteer coordinator to act as a liaison with Sport England, County Sports Partnerships and the NGB. Copy of role description Copy of committee minutes adopting rule 6 The club has contact with at least one local school/youth Name and contact details of school/youth organisation (s) organisation. 7 The club is committed to further development and outreach work - The club has links with local authority sports development unit / officer Name and contact details of links with relevant external organisation. Evidence of links from unit / officer / minutes of meetings Corresponding BGA documents or systems Annual return system Annual return system Annual Return System