CLUB REQUIREMENTS FOR BGA JUNIOR GLIDING CENTRES (JGC) The Flying Programme BGA Requirements and/or source 1 Club sessions I The instructors responsible for the All coaches (Instructors) hold a current BGA rating programme are suitably qualified to BGA specified standards. JGC requirements Resources - required II The instructors responsible for the ◦ Glider insurance policies (as required by BGA Laws and ◦ Copies of insurance programme hold professional Rules) certificates indemnity and/or public liability insurance. ◦ Club holds appropriate public liability insurance ◦ Supported with BGA managed top up contingency policy III All instruction and competition takes ◦ All coaching and instruction takes place in airworthy place at safe venues and uses safe aircraft equipment. ◦ Activities (airborne and ground) are subject to BGA operational regulations and risk assessments Related BGA System(s) ◦ Senior Regional Examiner & National Coach structure ◦ BGA managed top up contingency policy ◦ Relevant BGA subCommittees and regional support networks: Safety; Technical; Instructor; The flying programme BGA requirements and/or source JGC requirements Resources - required Related BGA System(s) 2 Duty of care and child protection I The club has receipt of the BGA ◦ Copy of club’s child protection policy or statement, signed ◦ Copy of club’s child BGA CP Lead & BGA child protection policy and is working to show adopted protection policy or Office towards the procedures laid down ◦ CRB certificates checked and dated statement, signed to show (these will cover issues like CRB adopted checks, sports specific guidance on Resource: Child protection contact issues). policy for: - England & Wales - Scotland - Northern Ireland II At least one member of the club has ◦ Attendance of BGA CP training preferable as it is sport attended child protection training. specific (BGA keeps records of attendance) If two or more have, one should be an instructor. III The club has adopted codes of ◦ Codes of conduct documents published within club as conduct for all instructors, officials clear terms of reference and volunteers working with children and young people. If not BGA training, generic CP training is fine. Copies of certificates of attendance required Codes of conduct in word – for amendment to suit local requirements Resource: code of conduct for club adults BGA CP Lead & BGA Office IV The club has access to first aid ◦ As per emergency procedures equipment at all coaching and competition sessions. V The club has emergency procedures ◦ Copy of club’s procedures for dealing with serious ◦ Details of how communicated to club personnel injuries/accidents, including ensuring ◦ Copy of facility procedures if different from clubs contact through ◦ Ensure links between club and facility procedures telephone/ radio to emergency services. Description of where First Aid kits are stored and access to them BGA Site Operations Manual sets out emergency procedures (best practise) VI The club has the contact details of parents/carers and emergency/alternative contacts. ◦ Club database ◦ Membership forms ◦ Details of how information collected and who has access to it BGA Membership forms in use Resource: BGA Full membership form BGA Temporary membership form VII The club has information on any ◦ Club database How is information stored medical conditions of its junior ◦ Membership forms and transferred to those who members and informs coaches on a ◦ Details of how information collected and who has access need to know? need to know basis. to it. The flying programme 3 Sports equity and ethics I The club has an open/non- discriminatory constitution. II The club has adopted an equal opportunities/sports equity policy. JGC requirements and source of resources JGC requirements Resources - required Remarks ◦ Copy of club governing document which must be signed and dated ◦ Governing document contains statement in relation to open membership ◦ Copy of Equity policy or statement ◦ Details of how communicated to club personnel ◦ Other documents which refer to policy ◦ Copy of committee minutes adopting policy ◦ Policy signed and dated by club chairperson and other relevant officials Resource: Club Equity & Equal Opportunities Policy Recommend BWB CASC model if required III The club has a set of rules for junior ◦ Copy of junior codes of conduct members. ◦ Details of how communicated to parents/carers ◦ Copy of committee minutes adopting codes Resource: code of conduct for juniors code of conduct for parents / carers The flying programme JGC requirements and source of resources 4 Club management I The club is affiliated to the BGA. II The club has public liability insurance ◦ Copy of current Certificate of liability (as section 1.II) ◦ Declaration JGC requirements Resources - required III The club has a specific membership ◦ Relevant club documentation category and pricing policy for junior ◦ Membership forms – BGA membership forms in members operation Link Link ◦ Copy of tariff IV The club communicates regularly ◦ How does communication happen? with parents/carers. V The club has a junior/ volunteer ◦ Contact details supplied coordinator to act as a liaison with the local ATC unit(s) and other relevant organisations ◦ Permission to circulate contact details (email address at least) Related BGA System(s) BGA Junior Gliding Administrator in Office