TERMS & CONDITIONS BGA SIMULATOR
PLEASE READ AS THIS DESCRIBES YOUR RESPONSIBILITIES WHEN HIRING THE SIMULATOR.
PLEASE SIGN AND RETURN BY POST OR FAX TO THE BGA OFFICE. ONE SIGNED COPY AND ONE DEPOSIT CHEQUE MAY BE USED TO COVER MULTIPLE HIRES.

Signed:

Club:

Date:

The Responsibilities of the Hirer

1. General:

1.1 Deposit A deposit as detailed on the current price list will be required to be lodged with the BGA prior to the Hire period commencing. This should normally take the form of a cheque. The deposit will be returned – minus any deductions – within 7 days of the return of the Simulator, unless the hirer requests the cheque is used to cover multiple hires.

1.2 Cleaning and Repair Following a Hire, should the simulator be judged to require cleaning, or should items as listed on the check sheet be found to be damaged or missing, then the BGA have the right to charge the Hirer for the cleaning and/or replacement of the items.

1.3 Hire Periods For all hire periods, the Simulator may normally be collected on the preceding day. The Simulator should be returned to Bicester on the day following the last day of the hire, where it may be inspected. Under some circumstances, with the prior agreement of the BGA, these collection and return dates may be varied.

2. Collection

2.1 Inspection and Receipt of Simulator The Hirer will inspect the Simulator when it is collected. Should any faults be found, or should equipment be missing, then the Hirer must contact the BGA on the number provided. If it is not possible to inspect the Simulator on collection, any faults should be reported as soon as possible after collection. Sign the DI book in rear cupboard on collection, stating any damage or problems.

2.2 Delivery/Collection of Simulator

It will be the Hirer’s responsibility to collect the Simulator, and unless agreed otherwise, to return the

simulator to Windrushers at Bicester. All costs encountered during the delivery and collection of the

simulator will be the responsibility of the Hirer. Collection and Return should be made within office

hours (9 to 5). If returning out of hours where a Bicester club official cannot sign the simulator back

in the hirer must take responsibility for any damage found on the next hire.

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Updated: September 18, 2008

2.3 Tow Vehicle During the delivery and collection, the Hirer will agree to use an appropriate tow vehicle, and to display the correct number plate for the towing vehicle on the Simulator trailer. Please be advised the simulator weighs approximately 1.2 ton and it is the Hires responsibility to make sure the tow vehicle is capable of towing such weights.
2.3 Operating Instruction Manual The operating manual stored in the rear cupboard provides instructions on how to load/unload the trailer and operate the Simulator. Please ensure this manual is stored in the cupboard of the Simulator. This manual is also available online at www.gliding.co.uk
3.3 Software manual A software Manual is provided with the simulator and can also be down loaded online at www.gliding.co.uk
3. Security of Simulator
3.1 Security The Hirer accepts responsibility for security of the Simulator and all its contained equipment until its return to Bicester. The Hirer undertakes not to relinquish possession, alter, repair or modify it in any way. In particular, the software on the computers must not be modified without the express permission of the BGA.
4. Safe use of Equipment and Breakdown Procedure
4.1 Operation The Hirer is responsible for the safe and correct operation of Simulator by competent persons not under the influence of alcohol or drugs and for its constant supervision within the range of children. No food or drink may be consumed in or around the Simulator. The Hirer will immediately notify the BGA of any Equipment breakdown without attempt at repair.
4.2 DI Book The Hirer must complete the DI book each time the Simulator is used as with a real aircraft. The DI book should be stored in the rear cupboard.
5. Use of Simulator for Instructing
5.1 Pilot in Charge The Hirer will endeavor to use enthusiastic club representatives and instructors whenever members of the public are being flown in the simulator.
5.2 Hiring Club The back seat must always be occupied by a representative of the hiring club.

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6. Lost or Stolen Equipment
6.1 Theft The Hirer must make every effort to prevent theft of the Simulator or its equipment. If such a theft occurs, the Police and BGA must be notified immediately.
6.2 Keys A key to the rear cupboard is kept in the Windrushers office (hanging on a hook). The simulator must be kept locked when parker and not in use.
6.3 Tow Hitch Lock A towhitch lock is provided and the key stored in the rear of the trailer. This lock must be secured when parked.
7. Damage of Equipment
7.1 Damage If any damage, other than is judged to be ‘fair wear-and-tear’, is caused to the Simulator or associated equipment, then the Hirer will be deemed to be responsible and may be liable for the full cost of repairs.
Responsibilities of the BGA
8. Safety and operating instructions
8.1 Instruction The BGA will provide appropriate written and/or practical instruction in the safe and correct operation of the Simulator.
9. Testing and inspection of Equipment
9.1 Defects The BGA will endeavor to test for the correct operation of the Simulator prior to a hire. A DI will be provided and any defects notified to the Hirer as soon as practically possible
10. Delivery and Collection
10.1 Delivery and collection of Equipment The BGA will normally make the Simulator available for collection from Windrushers at Bicester. Under some circumstances however, and with the agreement of the Hirer, the BGA may request that collection and/or delivery is made to another location.

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Updated: September 18, 2008