Club Management Documents

Contained in this section are a variety of documents pertaining to club management. All files are in pdf format.

Aerodrome Safeguarding

This set of documents provides an outline of the procedure which a club should go through in order to obtain Informal Safeguarding for the airfield and to provide some planning protection against the building of nearby obstructions or the development of activities which would threaten safe operations from the airfield.

Aerodrome Safeguarding Seminar - 1.6Mb
Specimen Aerodrome Safeguarding Map for Parham - 262kb

The BGA Planning and Environment Fund is a fund established and funded by the BGA (through member clubs’ affiliation fees) to assist clubs which are at risk in the context of planning, environmental or similar developments and may need financial help to fight legal challenges or to support a complex planning application or appeal. You can read about the fund here.

Club Governance

Child Protection Policy - 57kb

This document describes the BGA policy in this very important area and identifies how all BGA clubs should individually develop and implement a Child Protection Policy. Further advice for club officials can be obtained from the BGA at philburtonphoto@aol.com. Sample club policies are available as follows:

England and Wales
Scotland
N Ireland

Disability Discrimination Act (from Sport England website)

From 1 st October, sports clubs may need to make "reasonable adjustments" in relation to the physical features of their premises to overcome physical barriers to access. Many clubs are either not aware of these changes or do not believe that they are relevant to them. For most sports clubs there will be implications and for many they will be very significant, requiring plans to be put in place to ensure adequate access is provided for disabled users and members in the future

Health & Safety Guidance Notes (UK Sport document)

This document discusses the legal responsibilities of ... clubs & societies for the safety of participants and all other people that may be affected by their activities. In particular, it highlights the requirement under UK health and safety legislation for risk assessments to be undertaken for all sports activities and events before they take place.

Community Amateur Sports Club Scheme (CASC) - 33kb

Project Funding Guide - 800kb

Accessing Funding - 33kb

Volunteers - 47kb

Data Protection - 29k

Marketing Assistance

Details of Membership Marketing Grants
Application Form for Marketing Grants (MSWord)
Application Form for Marketing Grants (PDF)

Club Flying Operations

Site Operations Manual

This publication provides clubs with a wealth of advice across a broad spectrum of activities associated with the safe and effective management of a BGA gliding site

Cover Page - 107kb
Contents - 117kb
01 - Introduction - 128kb
02 - Airfield Operations - 374kb
03 - Flying Records - 110kb
04 - Communications - 192kb
05 - Emergency Procedures - 328kb
06 - Alternative Launch Methods - 252kb
07 - Supervision and Control of Visitors - 195kb
08 - Health and Safety at Work Act - 257kb
09 - Other Legislation - 103kb
10 - Airfield Operators Liability Insurance - 105kb
11 - Licensing of Aerodromes - 98kb
12 - Airfield Safeguarding - 355kb
13 - Bibliography - 109kb
Appendix 1 - 116kb
Appendix 2 - 267kb
Appendix 3 - 254kb
Appendix 4 - 154kb
Appendix 5 - 115kb

Launching

Winching

Safer Winch Launching - includes the online simulations of winching accidents

Aerotowing

Motor Gliding

Supervision

Pilot Briefing

Supervision and Care of Pilots

Visiting Pilots Briefing – Club template

Currency

Club Pilots Flight Training Record

Advice for Instructors - Gliding Lessons Involving People with Disabilities

Accidents and Incidents

BGA Accident/Incident Reporting

AAIB

BGA Post Accident Guide

Airspace Safety

BGA Letters of Agreement

BGA Notified airspace restrictions

BGA NOTAM guidance

AIS Website

AIS Preflight Information Bulletins (no login required)

SPINE NOTAM viewing software (WARNING – the AIS website is the only verified and official source of NOTAM information)

Fly On Track – how to avoid infringements

Miscellaneous

Application to Conduct NPPL SLMG Training at a BGA Site

CAA Safety Sense leaflets

CAA LASORS (From CAA website)

More operational safety guidance is available here

Conferences

Chairmen's Conference

The report from recent governance and chairmen's conferences are available for download. All reports contain items of interest to all pilots - not just to club management. If club chairmen would like copies of the PowerPoint presentations used on the day, they should contact the BGA Development Officer. The reports available are:

2005 Conference
- Summary Report (PDF - 53kb)
- Full Report (PDF - 830kb)
- Full Report (high resolution) - may be required to view some slides satisfactorily (PDF - 5.2Mb)
2006 Conference
- Full Report (PDF - 528Kb)

Governance Conference

2008 Conference
- Chairmen's Conference report (PDF - 483kb)
- Operations Forum report (PDF - 744kb)
- Marketing Forum report (PDF - 416kb)
- Treasurers' Forum report (PDF - 68kb)

2009 Conference
- Full Report (PDF - 2.05Mb)